Privacy Policy

Personal data: information relating to an identified or identifiable person (e.g., name, email, phone, cookie identifiers).

Processing: any operation performed on data (collection, storage, use, disclosure, deletion).

Website: VexoHub.club and its related pages, including policy pages.

Services: executive learning, facilitation, and coaching activities described on the Website and in direct communications.

This policy applies to information processed through the Website and communications that you initiate via forms or email.

It does not cover third-party websites you may access via links. Their policies apply independently.

A. Information you submit

• Full name and email address (required in forms).
• Phone number .
• Message content (subject and details you provide).
• Consent confirmation (checkbox confirmation under this policy).

B. Information collected automatically

• Basic logs: time of request, page requested, and error diagnostics.
• Technical signals: browser type, device type, and language settings.
• Cookie-related identifiers and preferences (when cookies are used).

• To respond to your inquiries and messages.
• To clarify session formats, boundaries, and deliverables when you request information.
• To operate, secure, and maintain the Website.
• To measure basic site performance and troubleshoot errors (aggregate and diagnostic use).
• To meet legal obligations where applicable.

We aim to minimize the amount of data used for each purpose.

We may use cookies to enable essential site functions and to measure performance in a minimal way.

Cookie categories

• Required: necessary for basic operation and security.
• Performance: used to understand page performance and diagnose issues. On this site, performance cookies are configured as required.

How to control cookies

• Use your browser settings to delete, block, or limit cookies.
• Use private browsing to reduce persistence.

We do not embed third-party maps on this Website and do not load fonts from external Google services.

Depending on your jurisdiction and the context, processing may rely on:

• Consent (e.g., when you submit a form and confirm agreement).
• Legitimate interests (e.g., security and service quality improvements).
• Contractual necessity (e.g., responding to a request related to services and formats).
• Legal obligations (e.g., compliance with applicable requirements).

We keep information only as long as reasonably necessary for the purposes described above:

• Contact inquiries: retained for follow-up and recordkeeping for a reasonable period.
• Technical logs: retained for security and troubleshooting for a limited period.
• Cookie preferences: retained based on cookie settings and browser controls.

Retention periods may vary due to legal obligations and operational needs.

We may share information only as needed:

• Service providers (hosting, email delivery, security) that process data under our instructions.
• Legal compliance where disclosure is required by applicable law or valid requests.
• Business changes (e.g., restructuring) where information may be transferred with safeguards.

We do not sell personal data.

We use reasonable technical and organizational measures to protect information. No method of online transmission is fully risk-free, so avoid submitting sensitive data via forms.

If you suspect misuse, contact us using the details in Section 13.

Depending on your location, you may request:

• Access to personal data we hold about you.
• Correction of inaccurate information.
• Deletion, restriction, or objection in certain cases.
• Portability where applicable.

For opt-out options, see Opt-out.

We are based in Japan. If service providers process data in other locations, we aim to use appropriate safeguards where required.

We may update this policy to reflect changes in operations or legal requirements. The Effective date above indicates the latest revision.